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State Required Catalog of Enterprise Systems
What is required in the catalog?
For each enterprise system included in the catalog list, agencies must disclose:
- Current system vendor
- Current system product
- The purpose of the system
- What kind of data is stored in it
- The department that serves as the system's primary custodian
- How frequently system data is collected
- How frequently system data is updated
For the full text of the bill, see the California Legislative Information website or check the California Government Code Catalog of Enterprises Systems.
User Department Key
- AS = Administrative Services (City Clerk, Finance, Admin Services, IT, HR)
- PS = Public Services
- CD = Community Development
- CC = City Council
- FD = Fire Services
- PD = Police Department
- RC = Recreation Services
- LB = Library Services
Product | Purpose | Data Stored | User Department | Collection/Update Frequency |
SunGard CRW PermitTRAK | Building/Permitting | City Permits | CD, EN, PS, FD | Daily |
SunGard CRW GeoTRAK | Parcel Tracking | APN, Ownership | CD, EN, PS, FD | Monthly |
SunGard CRW ProjectTRAK | Project Management | Project Data | CD | As Needed |
SunGard CRW AECTRAK | Contractor Management | Company Data, Insurance | CD, EN, PS | As Needed |
SunGard Finance Plus & Tyler Technologies | Finance/ERP | Accounting and Finance | AS | Daily |
Laserfiche | Document Management | Agendas, Archives | All | Daily |
Microsoft Office 365 | Email and Unified Messaging | Email, files, calendars, contacts | All | Daily |
RimsMaps | AVL Mapping | GPS coordinates | PD | Daily |
| RimsReports | AVL Reporting | GPS coordinates | PD | Daily |
CivicRec | Recreation Programs | Recreation Customer data | RC | Daily |
Dell Servers | Data Storage | Electronic Files | All | Daily |
AutoCAD | Computer Aided Drafting | CAD Drawings, GIS maps, Photos | EN, CD, PS | Daily |
ESRI ArcGIS | GIS Mapping | Data Maps | EN,PS, CD | Daily |
12 Miles Out | Public Meetings/Streaming | Agendas/Archived Meetings | All | Weekly |
| Google Analytics | Metrics/Analytics | Website Data | AS | As Needed |
| NEOGOV | Online Applicant System | Applicant Data | HR | Daily |
| Nearmap | Aerial Imaging System | Property Data | All | Daily |