State Required Catalog of Enterprise Systems

What is required in the catalog? 

For each enterprise system included in the catalog list, agencies must disclose:

  • Current system vendor
  • Current system product
  • The purpose of the system
  • What kind of data is stored in it
  • The department that serves as the system's primary custodian
  • How frequently system data is collected
  • How frequently system data is updated


For the full text of the bill, see the California Legislative Information website.

User Department Key

  • AS = Administrative Services (City Clerk, Finance, Admin Services, IT, HR)
  • PS = Public Services
  • CD = Community Development
  • CC = City Council
  • FD = Fire Services
  • PD = Police Department
  • RC = Recreation Services
  • LB = Library Services

Product

Purpose

Data Stored

User Department

Collection/Update Frequency

SunGard CRW PermitTRAK

Building/Permitting

City Permits

CD, EN, PS, FD

Daily

SunGard CRW GeoTRAK

Parcel Tracking

APN, Ownership

CD, EN, PS, FD

Monthly

SunGard CRW ProjectTRAK

Project Management

Project Data

CD

As Needed

SunGard CRW AECTRAK

Contractor Management

Company Data, Insurance

CD, EN, PS

As Needed

SunGard Finance Plus

&

Tyler Technologies

Finance/ERP

Accounting and Finance

AS

Daily

Laserfiche

Document Management

Agendas, Archives

All

Daily

Microsoft Office 365

Email and Unified Messaging

Email, files, calendars, contacts

All

Daily

RimsMaps

AVL Mapping

GPS coordinates

PD

Daily

RimsReports             

AVL Reporting

GPS coordinates

PD

Daily

PerfectMind

Recreation Programs

Recreation Customer data

RC

Daily

Dell Servers

Data Storage

Electronic Files

All

Daily

AutoCAD

Computer Aided Drafting

CAD Drawings, GIS maps, Photos

EN, CD, PS

Daily

ESRI ArcGIS

GIS Mapping

Data Maps

EN,PS, CD

Daily

12 Miles Out

Public Meetings/Streaming

Agendas/Archived Meetings

All

Weekly

 Google Analytics
 Metrics/Analytics Website Data
 AS As Needed
 NEOGOV Online Applicant System
 Applicant Data
 HR Daily
 Nearmap Aerial Imaging System
 Property Data
 All
 Daily