City Council Minutes - 11/06/2007

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Date of Record: 2007-11-06
Minutes of the Regular Meeting of the Page 346 City Council of the City of Coronado of November 6, 2007
 
MINUTES OF A

REGULAR MEETING OF THE

CITY COUNCIL OF THE

CITY OF CORONADO

Coronado City Hall

1825 Strand Way

Coronado, CA 92118

Tuesday, November 6, 2007

REGULAR MEETING OF THE

CITY COUNCIL OF THE

CITY OF CORONADO

Coronado City Hall

1825 Strand Way

Coronado, CA 92118

Tuesday, November 6, 2007

Mayor Smisek called the meeting to order at 3:05 p.m.

1. ROLL CALL:

Present: Councilmembers Downey, Monroe, Ovrom, Tanaka and

Councilmembers Downey, Monroe, Ovrom, Tanaka and

Mayor Smisek

Absent: None

None

Also Present: City Manager Mark Ochenduszko

City Manager Mark Ochenduszko

City Attorney Morgan Foley

City Clerk Linda Hascup

2. INVOCATION AND PLEDGE OF ALLEGIANCE. Marlys Simmons provided the invocation and Mayor Smisek led the Pledge of Allegiance.

Marlys Simmons provided the invocation and Mayor Smisek led the Pledge of Allegiance.

3. MINUTES: Approval of the minutes of the Regular Meeting of October 16, 2007, were approved as submitted. The reading of the minutes in their entirety was unanimously waived.

Approval of the minutes of the Regular Meeting of October 16, 2007, were approved as submitted. The reading of the minutes in their entirety was unanimously waived.

MSUC (Tanaka/Monroe) moved that the City Council approve minutes of the Regular Meeting of October 16, 2007, a copy having been provided Council prior to the meeting, as submitted.

AYES: Downey, Monroe, Ovrom, Tanaka and Smisek

NAYS: None

ABSENT: None

346 Minutes of the Regular Meeting of the Page 347 City Council of the City of Coronado of November 6, 2007

4. CEREMONIAL PRESENTATIONS:

4a. Presentation of Recreation Department Thanksgiving Poster Coloring Contest Winners. Mayor Smisek introduced the awards presentation. Stacy Berman, Recreation Programs Supervisor, and Mary Jo Morgan, President of the Coronado Jr. Women's Club, helped present the awards. The winners were selected from 165 entries received from all the schools in town.

Mayor Smisek introduced the awards presentation. Stacy Berman, Recreation Programs Supervisor, and Mary Jo Morgan, President of the Coronado Jr. Women's Club, helped present the awards. The winners were selected from 165 entries received from all the schools in town.

Kindergarten to First Grade Winners

3rd Place - Ruthie Grant-Williams, First Grader at Village Elementary School

2nd Place - Santiago Lopez - Kindergartner at San Diego Cooperative Charter School

1st Place - Ariana Laborin, Kindergartner at Sacred Heart Parish School

Second & Third Grade Winners

1st Place - Stefan Greer a Third Grader at Village Elementary School

2nd Place - Anna Gelova-Torres a Second Grader at Silver Strand Elementary School

First Place - Vanessa Ortega, Second Grader at Sacred Heart Parish School

Fourth and Fifth Grade Winners

Third Place - Cece Rooney, Fourth Grader at Village Elementary School

Second Place - Savannah Welch, Fourth Grader at Silver Strand Elementary School

First Place - Tiffany Allen, Fifth Grader at Sacred Heart Parish School

4b. Proclamation: United Way Campaign Period. Mayor Smisek presented the proclamation to Lauren Hasey who accepted the Proclamation on behalf of United Way.

Mayor Smisek presented the proclamation to Lauren Hasey who accepted the Proclamation on behalf of United Way.

4c. Appreciation for Firefighters and Police Officers Involved in the San Diego County Wildfires. Mayor Smisek and the City Council offered a tribute to those who participated in the most recent catastrophe in San Diego County. He recognized and introduced Fire Chief Kim Raddatz who provided additional information about the efforts of so many. Fire Engine 37 members Captain Jim Blinn, Engineer Mark Price and Firefighter/Paramedic Glen Orr were recognized. From the Police Department, the following officers and sergeants provided a total of 735 hours directly engaged in either evacuations or security of evacuated areas affected by the wildfires: Officer Tom Adkins, Officer Maverick Campbell, Sr. Officer David Craig, Sr. Officer Van Erhard, Officer Brian Hardy, Officer Bob Kline, Officer Aaron Mansker, Officer matt Mitchell, Officer Mark Porter, Sergeant Kevin Shank, Sr. Officer Jeff Walker, Sr. Officer Shane Boyd, Officer William Canet, Sergeant Diana Drummey, Officer Ralph Garcia, Sergeant Eric Hima, Sr. Officer Vic Klotz, Officer Danny McGehee, Officer Ted Moore, Officer Marvin Quon, Officer Kim Sorrell, Sergeant Elizabeth Brett, Officer Angel Cedeno, Officer Jim Dunphey, Officer Anthony Graytok, Officer Keith James, Officer Marc Langlais, Sergeant Mitch McKay, Officer Shane O'Neill, Sergeant Dan Schikcer, Officer Joey Tanglao.

Mayor Smisek and the City Council offered a tribute to those who participated in the most recent catastrophe in San Diego County. He recognized and introduced Fire Chief Kim Raddatz who provided additional information about the efforts of so many. Fire Engine 37 members Captain Jim Blinn, Engineer Mark Price and Firefighter/Paramedic Glen Orr were recognized. From the Police Department, the following officers and sergeants provided a total of 735 hours directly engaged in either evacuations or security of evacuated areas affected by the wildfires: Officer Tom Adkins, Officer Maverick Campbell, Sr. Officer David Craig, Sr. Officer Van Erhard, Officer Brian Hardy, Officer Bob Kline, Officer Aaron Mansker, Officer matt Mitchell, Officer Mark Porter, Sergeant Kevin Shank, Sr. Officer Jeff Walker, Sr. Officer Shane Boyd, Officer William Canet, Sergeant Diana Drummey, Officer Ralph Garcia, Sergeant Eric Hima, Sr. Officer Vic Klotz, Officer Danny McGehee, Officer Ted Moore, Officer Marvin Quon, Officer Kim Sorrell, Sergeant Elizabeth Brett, Officer Angel Cedeno, Officer Jim Dunphey, Officer Anthony Graytok, Officer Keith James, Officer Marc Langlais, Sergeant Mitch McKay, Officer Shane O'Neill, Sergeant Dan Schikcer, Officer Joey Tanglao.

347 Minutes of the Regular Meeting of the Page 348 City Council of the City of Coronado of November 6, 2007

5. CONSENT CALENDAR: The City Council approved, adopted and/or accepted as one item of business Consent Agenda Items 5a through 5i, with the addition of Items 11d and 11g.

The City Council approved, adopted and/or accepted as one item of business Consent Agenda Items 5a through 5i, with the addition of Items 11d and 11g.

Councilmember Monroe requested that any projects that are scheduled for the year, whether they have commenced or not, would show up in the report.

Councilmember Tanaka requested that on Item 5c that the free parking be allowed through January 1 instead of Dec 26, since that is when he feels that the holiday ends. The rest of the Council members indicated their agreement.

Councilmember Ovrom commented on Item 11g. He thought it might be helpful for the City Manager to recount the process to choose a piece of fire apparatus for the benefit of the public.

Councilmember Downey's commented that she was the lone person that voted against the purchase of a quint because she thought the City needed to get a ladder truck. Councilmember Tanaka corrected that he also voted for a truck which made it a 3-2 vote. Ms. Downey stated that her vote in favor is because she thinks the City needs to have the option to have a ladder, which this purchase will not interfere with if the City gets to the point where it has the staff and facilities for one.

City Manager Mark Ochenduszko explained that the quint will have a 100 foot aerial that will carry ladder equipment, all the functions that an aerial truck would carry, and pumping equipment. It is, in essence, a truck that is also a pumper. The item before the City Council is both the authorization to move forward with the purchase, and the authorization to extend the apparatus floor of the Cays station to house this new piece of equipment.

MSUC (Downey/Ovrom) moved that the City Council approve the Consent Calendar Items 5a through 5i, with the addition of Items 11d - Consideration of Establishment of the Major Special Events Calendar for the Year 2008 and 11g - Approval of Purchase of a Tractor Drawn Tiller Quint and Extension of the Apparatus Floor at the Coronado Cays Fire Station to House the Aerial Apparatus.

AYES: Downey, Monroe, Ovrom, Tanaka and Smisek

NAYS: None

ABSENT: None

5a. Approval of Reading by Title and Waiver of Reading in Full of Ordinances on this Agenda. The City Council waived the reading of the full text and approved the reading of the title only.

5b. Approval of Warrants. The City Council ratified payment of warrants Nos. 10061380 thru 10061687 audited and approved by the Audit Committee, provided there are sufficient funds on hand.

The City Council ratified payment of warrants Nos. 10061380 thru 10061687 audited and approved by the Audit Committee, provided there are sufficient funds on hand.

5c. Request from the Coronado Chamber of Commerce to Allow for Free Parking in all Commercial Zones from Monday, December 10, 2007 through Wednesday,

348 Minutes of the Regular Meeting of the Page 349 City Council of the City of Coronado of November 6, 2007

December 26, 2007. The Coronado Chamber of Commerce submitted a letter dated October 15, 20097, requesting free parking in all commercial zones for the holiday period from Monday, December 10, 2007, through Wednesday, December 26, 2007. The City Council granted the request.

5d. Update on Capital Improvement Program Projects - Informational Item. The City Council accepted the report.

5e. Request from the Coronado Library Board of Trustees to Waive the Alcohol Prohibition to Allow Service of Wine at the Annual Holiday Party Honoring Library Volunteers on Friday Evening, December 14, 2007. The Library Board of Trustees holds an annual party to honor the many volunteers who work at the Coronado Library throughout the year. The library is closed for business and the event is held in the areas encompassing the lobby, the Spreckels Room, and the exhibit corridor. Catered food stations are available for the approximately 100 volunteers, Board members and staff who attend. The Board has asked to be allowed to have wine available for those wishing to partake. The City Council waived the alcohol prohibition and allowed the service of wine at the Library party honoring volunteers.

5f. Approval of a Resolutions to Temporarily Suspend the Overnight Parking Restrictions on Avenida Lunar, Avenida Del Sol, and the City-Owned Parking Lot at the West End of Avenida Lunar until April 2008. Parking on Avenida del Sol and Avenida Lunar is prohibited between the hours of 2:00 a.m. to 5:00 a.m. per Resolution No. 5974. Parking in the Lunar parking lot is restricted during the same hours per Resolution No. 5825.

The Coronado Chamber of Commerce submitted a letter dated October 15, 20097, requesting free parking in all commercial zones for the holiday period from Monday, December 10, 2007, through Wednesday, December 26, 2007. The City Council granted the request.

5d. Update on Capital Improvement Program Projects - Informational Item. The City Council accepted the report.

5e. Request from the Coronado Library Board of Trustees to Waive the Alcohol Prohibition to Allow Service of Wine at the Annual Holiday Party Honoring Library Volunteers on Friday Evening, December 14, 2007. The Library Board of Trustees holds an annual party to honor the many volunteers who work at the Coronado Library throughout the year. The library is closed for business and the event is held in the areas encompassing the lobby, the Spreckels Room, and the exhibit corridor. Catered food stations are available for the approximately 100 volunteers, Board members and staff who attend. The Board has asked to be allowed to have wine available for those wishing to partake. The City Council waived the alcohol prohibition and allowed the service of wine at the Library party honoring volunteers.

5f. Approval of a Resolutions to Temporarily Suspend the Overnight Parking Restrictions on Avenida Lunar, Avenida Del Sol, and the City-Owned Parking Lot at the West End of Avenida Lunar until April 2008. Parking on Avenida del Sol and Avenida Lunar is prohibited between the hours of 2:00 a.m. to 5:00 a.m. per Resolution No. 5974. Parking in the Lunar parking lot is restricted during the same hours per Resolution No. 5825.

The Library Board of Trustees holds an annual party to honor the many volunteers who work at the Coronado Library throughout the year. The library is closed for business and the event is held in the areas encompassing the lobby, the Spreckels Room, and the exhibit corridor. Catered food stations are available for the approximately 100 volunteers, Board members and staff who attend. The Board has asked to be allowed to have wine available for those wishing to partake. The City Council waived the alcohol prohibition and allowed the service of wine at the Library party honoring volunteers.

5f. Approval of a Resolutions to Temporarily Suspend the Overnight Parking Restrictions on Avenida Lunar, Avenida Del Sol, and the City-Owned Parking Lot at the West End of Avenida Lunar until April 2008. Parking on Avenida del Sol and Avenida Lunar is prohibited between the hours of 2:00 a.m. to 5:00 a.m. per Resolution No. 5974. Parking in the Lunar parking lot is restricted during the same hours per Resolution No. 5825.

Parking on Avenida del Sol and Avenida Lunar is prohibited between the hours of 2:00 a.m. to 5:00 a.m. per Resolution No. 5974. Parking in the Lunar parking lot is restricted during the same hours per Resolution No. 5825.
The removal of the parking restrictions while the Shores is undergoing the resurfacing project will allow vehicles to park overnight on the subject streets and parking lot. The 72-hour parking restriction will still apply. This action is recommended to accommodate vehicles which will be displayed from the surface lots at the Shores and hopefully avoid pushing them into other nearby residential areas. The City Council adopted A RESOLUTION TEMPORARILY MODIFYING RESOLUTION NO. 5823 and A RESOLUTION TEMPORARILY MODIFYING RESOLUTION NO. 5825. The Resolutions were read by Title, the reading in their entirety unanimously waived and adopted by Council as RESOLUTION NO. 8253 and RESOLUTION NO. 8254.

5g. Award of Professional Services Contract for the Transbay Sanitary Sewer Force Main Inspection and Rehabilitation Design (Transbay Sewer Force Main Phase II Project). Eight firms responded to the request for proposals to develop alternatives for the old line. The proposals were reviewed by the selection committee and three firms were selected to be interviewed. Interviews were held with the following firms:

5g. Award of Professional Services Contract for the Transbay Sanitary Sewer Force Main Inspection and Rehabilitation Design (Transbay Sewer Force Main Phase II Project). Eight firms responded to the request for proposals to develop alternatives for the old line. The proposals were reviewed by the selection committee and three firms were selected to be interviewed. Interviews were held with the following firms:

Winzler & Kelly Consulting Engineers

RBF Consulting

Boyle Engineering Corporation

Professional services are awarded based on qualifications and not on low bids, as is typical of most construction contracts under the California Public Contract Code. Based on the interviews and the proposals submitted, the selection committee recommended Winzler & Kelly Consulting

349 Minutes of the Regular Meeting of the Page 350 City Council of the City of Coronado of November 6, 2007

Engineers to complete the inspection report and rehabilitation design based on their qualifications. It is anticipated that the inspection report will take six months to complete.

The professional services contract will be structured in phases, with the initial phase focusing on the completion of a report detailing the results of the force main inspection and implementation of a design workshop to provide a recommendation for a rehabilitation solution that may be necessary to maintain the line for continued use as a redundant backup. The final phases include preparation of design drawings and construction specifications for completion of any proposed rehabilitation and construction administration support. It is important to note that this contract has been phased because an inspection of the lie may show that it is not feasible to rehabilitate it in a cost-effective manner, and the subsequent phases therefore may not be necessary. Council direction will be requested upon completion of the initial phase to determine implementation of future phases of this professional services contract. The City Council authorized the Director of Engineering and Project Development to enter into a phased professional services inspection of the force main and subsequent completion of an inspection report and establish a revised budget for the Transbay Sewer Force Main Phase II project at $250,000.

5h. Award of a Construction Contract for the Margarita Avenue Pavement Rehabilitation Project. The bids were publicly opened on November 1, 2007, with the following results:

The bids were publicly opened on November 1, 2007, with the following results:

BIDDER

BID

Ortiz Corporation

$1,129,400.00

Southland Paving

$1,129,449.00

Sim J. Harris

$1,135,334.00

Ramona Paving

$1,151,952.00

Daley Corporation

$1,155,827.00

Southwest Civil Contracting

$1,161,655.00

Bonsall Construction

$1,184,909.00

Scheidel Contracting

$1,211,838.00

Hazard Construction co.

$1,237,000.00

LB Civil Construction

$1,337,275.00

Koch-Armstrong Gen. Eng

$1,391,645.00

Weir Construction

$1,463,139.60

K.C. Equipment

$1,563,777.00